Use the Synchronization Settings (from the Settings menu) to establish synchronized information exchange between TimeTo™, Microsoft Outlook, Palm, and other Outlook-compatible devices and applications.
You can choose to:
Automatically Send Changes In TimeTo™ To Outlook: Non-recurring items added, changed, or deleted in TimeTo™ schedules will be reflected in Outlook's Calendar (if item has a Set Start Time) and Tasks (if item doesn't have a Set Start Time) moments later (or the next time you launch Outlook).
If you have more than one Outlook data file (these are files with .pst extensions), you can have TimeTo™ send items to more than one of them: TimeTo™ will send events to each .pst listed in the Data File Management window (from Outlook's File menu) that has a Tasks and/or Appointments.
Notes: If the TimeTo™ item has a Note attached, the contents of the Note (or Shared Note) appears in the "body" of the Outlook item. If you make changes to a shared Note in TimeTo™, the change is reflected in the body of all items in the corresponding series in Outlook.
If you make a change to an existing item in TimeTo™ and that item did not yet exist in Outlook, the item gets automatically created in Outlook.
The resulting item in Outlook will have it Show Time As field set to "Busy".
Troubleshooting Tip: if you are amongst the minority of users who are having trouble getting TimeTo™ to send appointments to Outlook due to how your Outlook is configured, here is an alternative approach:
Automatically Send Changes In Outlook To TimeTo™: Appointments
and tasks that you (or other programs) add to all Outlook .pst files on
this computer that have Calendars and Tasks and are not archive .pst files
will automatically appear moments later in the schedule you have
open in TimeTo™ at the time you check this checkbox.
(TimeTo™ launches
the TimeTo Outlook Plug-in, and also adds the TimeTo Outlook Plug-in to your Startup Group since TimeTo™ must be running while Outlook
is running in order for this feature to work, and part of what the plug-in
does is to take responsibility for launching TimeTo™ if you make
a change in Outlook when TimeTo™ is not yet running. Unchecking this
checkbox will remove the plug-in from your Startup Group.) Although it
is not mandatory, you will likely find this arrangement more responsive
if you agree to have TimeTo™ launched every time you start Windows,
by checking the Start
TimeTo When I Start Windows checkbox (in Other Settings).
How do Notes work? If the Outlook item has content in its "body", the resulting TimeTo™ item get a Note and that Note will contain what was in the body of the Outlook item. If
the Outlook item is a recurring item, this results in a series of items
in TimeTo™ with
a shared Note. If you make changes in Outlook to the body of one of the
items in the series, the shared Note is changed in TimeTo™.
To suppress synchronization of particular items: You can optionally include the word "notimeto" anywhere in the Subject of an Outlook appointment or task to suppress it (or changes to it) from being transferred to TimeTo™.
Labels and Categories: If you give an item in TimeTo™ a Label, that Label will appear in the corresponding Outlook item in its Categories field. However, the Categories designated in Outlook are not transferred to TimeTo™ (this is because Outlook allows more than one entry in the Categories field, while TimeTo™ items can only have one Label and the Label name must be one of those set in TimeTo's Labels Settings).
Aside from live synchronization of changes, you may wish to manually
move your historical information to or from Outlook, perhaps just once
to get started. To do so, use the Import Items and Export
To Outlook commands on TimeTo's File menu.
(Unfortunately, Outlook's Import and Export feature treats recurring items
as a series of individual items, thus you may prefer to set those up using
live synchronization instead.) Tip: If you'd like to force
an existing item (an item that was created when Synchronization had not yet
been enabled) to synchronized, then edit (or delete then undelete) the item.
Troubleshooting: If, when synchronizing an item to TimeTo™, Outlook presents an unexpected window presenting this very confusing message "A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this?", please choose Yes. This message is due to a bug in an overzealous security provision added in recent Outlook service packs for Outlook 2002 and 2003. We assure you that TimeTo™ is not accessing your Outlook e-mail or e-mail addresses in any way. However, you can avoid this message appearing by installing the free Advanced Security For Outlook add-in for Outlook that you can download from http://www.mapilab.com/outlook/security ...then the next time TimeTo™ tries to synchronize with Outlook, a new dialog box titled Advanced Security For Outlook will appear where you should click Allow Access to timetooutlook.exe, and also check the "Always perform this action for this file" checkbox: thereafter the confusing message should never appear again. (For an alternative solution, visit http://www.experts-exchange.com/Applications/MS_Office/Outlook/Q_20652766.html ).
Install Microsoft Outlook in your Startup Group, then leave it running: you don't have to ever use it: it will simply serve as the conduit from TimeTo™ to your PDA. Then enable the Outlook settings as described above, and setup your PDA to sync with Outlook.
Alternatively, you can instead use TimeTo's Export and Import Items commands to export and/or import your TimeTo™ appointments to your PDA's Calendar: read the Palm section of TimeTo's Export help topic for further instructions.